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Schengen Visa Invitation Letter

Schengen Visa Invitation Letter

Schengen Visa Invitation Letter – How to Write an Invitation and Download a Free Sample – Discussed

There are many things to consider when planning a trip to another foreign country. It starts with whether you are allowed to enter the country you are staying in and how long you are staying. If you are from a country with limited freedom of movement abroad, you will most likely need a visa.

This applies to most non-EU citizens wishing to enter the EU or Schengen countries. These people need a Schengen visa to enter the member states. However, obtaining a visa is a lengthy process and applicants need many documents and procedures to obtain it. However, one of the most important things you need to prove is that you are not in a Schengen country illegally. For this reason, the invitation letter for the Schengen visa is very informative and will help you a lot in your application.

In this article, we will discuss the details of invitations, their types, and provide sample visa invitations.

What is a Visa Invitation Letter?

A visa invitation is a written letter from a visitor living in the Schengen country you intend to travel to. The person you are visiting invites you to stay with them and by default ensures that you are not in the country illegally.

For example, when you visit a friend in Germany, he sends you an invitation to stay for a certain date. They explain their relationship with you and that they will help you financially if you cannot stay in the country. The letter of invitation must be enclosed with the other documents of the application submitted to the embassy. The embassy knows you are not travelling without reason, so an invitation is a powerful support for your application. The letter tells you why you are going and who you are meeting or seeing. 

So if you don’t return to your home country within the allotted time, the authorities will find out that you are staying illegally, but they will also get the contact information of the person who was staying. This is how they can find you and take necessary action if you stay with them.

If you plan to travel to a Schengen country for a specific purpose, you should make sure you have an invitation. The written form makes it easier for the embassy to issue a Schengen visa.

How to Set Down (write) an Invitation Letter?

Writing an invitation is not a complicated task. As long as the letter contains all the necessary information, you or the person who invites you will have no problem writing it. While some choose to write their own, many choose VisaGuide.World’s invitation writing service to receive their invitations. For a small fee, you can have your letter written by a professional and delivered within a few days. Follow these tips to write a good invitation.

Below are some useful tips to write down an invitation letter:

Depending on the purpose of your visit, the required information may include:

  • The date the letter was written
  • Name of Embassy
  • Embassy contact details (phone number and address)
  • Opening remarks and greetings
  • Invitee name
  • Invitee’s Schengen status (citizen or permanent resident)
  • Contact information of the invitee (phone number, address, email address)
  • Name of applicant
  • Applicant’s passport number
  • Purpose of travel
  • Relationship with the inviter
  • Travel data
  • Travel itinerary
  • Last goodbye
  • Signature of the invitee
  • Required Attachments or Enclosures

Make Sure you use Formal Language

In addition to the required information and documents, the invitation must use formal language. You must show that you understand the importance of the Embassy, and respect its authority.

Invitations must not use slang or local expressions or metaphors. The text should be plain and concise to indicate your serious intention to visit and return to the native land. We’ve attached a sample invitation below to show how this can be phrased.

What types of Invitations to Embassies are Available?

As there are many reasons for wanting to travel to a Schengen country, there are many different types of invitations. Additional supporting documents are also required with the invitation to prove that the contents of the invitation are true. Embassies are very specific about this and will not consider invitations without documentation to support their claims. Below we have compiled a list of different types of invitations with instructions and required documents.

Tourist Invitations from Family and Friends

A very common reason people travel to the Schengen area is to visit relatives and friends.This is also considered a visa for tourism in certain countries. Therefore, a tourist visa invitation must be written by a family member or friend. The letter should state that you are a relative or friend of the person and that you plan to visit them for a specific period of time.

As evidence, this invitation must be accompanied by proof of your relationship with the person, clearly stating the duration, purpose and financial situation. This letter may come from your spouse, parents or children who are EU or Schengen citizens. Each must include a valid marriage or birth certificate proving the relationship.

Schengen Visa Business Invitation Letter

Many people need to travel to Schengen countries for business reasons. We may meet with potential investors and foreign partners. This is why you need business invitations.

The letter should state your business relationship with the person you are visiting and what you will be doing while in the country. We recommend that you include the itinerary of your business activities in the invitation. That way you can indicate what you plan to do during your stay. You should also include a letter from your employer confirming that you are an employee of a particular company and detailing your job. This includes your position, date of hire, salary, and the reason why you need to leave the country for business reasons.

Schengen Visa Sponsor Letter

Besides travelling to Schengen countries on business, you may be invited to give presentations or speeches at conferences or attend trade fairs. Invitations must be from individuals or companies sponsoring this activity. The conference or exhibition organiser should create an invitation and include your name on it.

Your letter should explain why you are the right person for this event and detail your travel dates, meeting dates, accommodations, etc. The sponsor must also state whether they are paying you to participate or whether they will cover your expenses. Finally, the letter must clearly state the contact information and proof of registration of the company or individual sponsoring this event.

Learn how to write a visa application sponsor letter

Invitation Letter for University or College

If you travel to the Schengen area to study at a university, you will need to prove this. To do this, the institution you are attending must send you an acceptance letter inviting you to participate. The letter should include all details of your stay, including field of study, duration of study, method of funding, and where you will be staying.

Invitation Letter to Hospital

You may need a Schengen visa because you have health problems and need treatment abroad. Due to the high level of development in Schengen countries, it is not uncommon for people from non-EU countries to seek medical assistance.

If you are under medical treatment, you will need an invitation issued by your doctor. A doctor must represent a hospital in the Schengen area. The letter should state your medical condition and why you need to go to that particular hospital, as well as the dates of your treatment. The invitation must not state that the treatment is permanent. Because the embassy cannot know when or if you will return to your home country.

The letter should also state how the treatment will be paid for and who will be responsible for it. Therefore, be sure to attach all relevant medical documents and hospital invitations to increase your chances of obtaining a visa.

Invitation Letter Samples

Sample tourist visa invitation letter

The sample invitation below shows a typical tourist or visitor visa invitation from a friend.

To:                                                                       Date:

Immigration officer

[Embassy name]

[Embassy Address]

[Embassy phone number]

Regarding it:

Letter of invitation to [applicant’s name] with passport number. __________________

Dear Sir or Madam,

I, [Invited Name], currently residing in [Invited Address] and a citizen/permanent resident of [Country Name], am writing this letter to assist my friend [Applicant Name] in applying for a visa.

The purpose of my friend’s [applicant’s name] visit is to visit me and visit [country name]. Our longstanding friendship has stood the test of distance and time. We wanted to use our friend’s visit to reunite and share old memories.

[Applicant’s name] and I are friends with [insert number of years or duration]. There is a [description of an activity or other event you participated in/went with]. This led us to develop a close relationship and we have kept in touch ever since.

[Applicant Name] will visit on the following dates:

Specify visit start date in dd/mm/yy format to Specify visit end date in dd/mm/yy format.

Visit [insert city/place name] with the above travel itinerary. Also, [applicant’s full name] resides at [provide address of invitee or hotel address]. The trip is funded by Funding.

Enclosures: 

  • Copy of guest’s passport
  • A copy of the invitee’s other ID
  • Proof of relationship (you can attach photos or other proof of the event)
  • Accommodation proof
  • Proof of return to home country (employment contract, property title, rental agreement, etc.)
  • Other applicable documents

Please review [applicant name]’s visa application and feel free to contact us at [invitee’s phone number] or [invitee’s email address] if you have any questions or concerns.

Kind regards,

Inviting Person’s Signature

Inviting Person’s Name

Inviting Person’s Address

Inviting Person’s Phone Number

Inviting Person’s Email

To order personalised invitations for you and formatted like the sample above, visit VisaGuide.World. Such invitations can be delivered within 48 hours.

Sample Tourist Visa Invitation Letter for Parents

To:                                                                                Date:

Immigration officer

[Embassy name]

[Embassy Address]

[Embassy phone number]

Regarding: Letter of invitation to [applicant’s name] with passport number. __________________

Dear Sir or Madam,

I, [Name of Invitee], currently residing in [Address of Invitee] and a citizen/permanent resident of [Name of Country], am writing this letter to complete the visa application for my parents [Mother/Father]. [applicant name]. .

My parent’s purpose of visiting [applicant name] is to visit me in [country name]. We haven’t seen each other since [specify length time], but I would really appreciate it if we could spend some time together. I wanted to show the life that I had built up over a long period of time. We would appreciate the opportunity to reconnect. We have a very close relationship and are in constant contact even from a distance.

[Applicant Name] will visit on the following dates:

Specify visit start date in dd/mm/yy format to specify visit end date in dd/mm/yy format.

We will be visiting [insert city/place name] with the above travel itinerary. Also, [applicant’s full name] will be residing at [provide address of invitee or hotel address]. The trip is funded by [provide means of Funding].

Enclosures:

  • Copy of guest’s passport
  • A copy of the invitee’s other ID
  • Proof of relationship (birth certificate and other documents)
  • Accommodation proof
  • Proof of return to home country (employment contract, property title, rental agreement, etc.)
  • Other applicable documents

Please review [applicant name]’s visa application and feel free to contact us at [invitee’s phone number] or [invitee’s email address] if you have any questions or concerns.

Kind regards,

[Inviting Person’s Signature]

[Inviting Person’s Name]

[Inviting Person’s Address]

[Inviting Person’s Phone Number]

[Inviting Person’s Email]

Note: The visa letter template above can also be used for US visitor visas and visas for other countries.

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Written by Saleh wasim

Blogger who writes topics such as Employment, News, travel, sports, events and life in Gulf.

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